Shareholders may send their enquiries and concerns Shareholder Engagement to the Board by post or email at ir@swireproperties. Pursuant to Article 95 of the Company’s Articles of com. The relevant contact details are set out in the Association, if a shareholder wishes to propose a person Financial Calendar and Information for Investors other than a retiring Director for election as a Director at section of this annual report. The Company’s a general meeting, he or she should deposit a written Shareholders’ Communication Policy also sets out notice of nomination at the registered office of the channels for shareholders to communicate their views Company within the 7-day period commencing on and on various matters. including the day after the despatch of the notice of the The Annual General Meeting meeting. The procedures for nominating candidates to stand for election as Directors at general meetings are The annual general meeting is an important forum to set out in the Corporate Governance section of the engage with shareholders. The most recent annual Company’s website. general meeting was held on 10th May 2022. The If they wish to propose a resolution relating to other meeting was open to shareholders. The Directors matters to be considered at a general meeting, who attended the meeting are shown in the table on shareholders are requested to follow the requirements page 96. and procedures set out in the Corporate Governance At the annual general meeting, separate resolutions section of the Company’s website. were proposed for each issue and were voted on by Shareholder(s) representing at least 5% of the total poll. The procedures for conducting a poll were voting rights of all members may request the Board to explained at the meeting prior to the polls being taken. convene a general meeting. The objects of the meeting The agenda items were: must be stated in the related requisition deposited at the • receiving the report of the Directors and the audited Company’s registered office. Detailed requirements and financial statements for the year ended 31st procedures are set out in the Corporate Governance December 2021 section of the Company’s website. • electing/re-electing Directors • re-appointing the auditors and authorising the Other Information for Shareholders Directors to set their remuneration Key shareholder dates for 2023 are set out in the section • a general mandate authorising the Directors to of this annual report headed Financial Calendar and make on-market share buy-backs Information for Investors and in the Financial Calendar • a general mandate authorising the Directors to allot on the Company’s website. and issue shares up to 20% of the number of shares No amendment has been made to the Company’s then in issue, provided that the aggregate number of Articles of Association during the year. the shares so allotted wholly for cash would not exceed 5% of the number of the shares then in issue From information publicly available to the Company and Minutes of the meeting together with voting results are within the knowledge of its Directors, at least 10.28% available on the Company’s website. (being the minimum public float percentage which the Company is required to maintain) of the Company’s total Dividend Policy number of issued shares are held by the public. Details of The Company has a policy on the payment of substantial shareholders’ and other interests are dividends, which is set out in the section of this annual included in the section of this annual report headed report headed Directors’ Report. Directors’ Report. 107 SWIRE PROPERTIES ANNUAL REPORT 2022