95 SWIRE PROPERTIES ANNUAL REPORT 2024 Through the Company Secretary, Directors are able to obtain appropriate professional training and advice. Each Director ensures that he/she can give sufficient time and attention to the affairs of the Group. All Directors disclose to the Board on their first appointment their interests as a Director or otherwise in other companies or organisations and such declarations of interests are updated regularly. No Director was a director of more than four listed companies (including the Company) at 31st December 2024. Details of Directors’ other appointments are shown in their biographies in the section of this annual report headed Directors and Officers. Board Processes All committees of the Board follow the same processes as the full Board. The dates of the 2024 Board meetings were determined in 2023 and any amendments to this schedule were notified to Directors at least 14 days before regular meetings. Appropriate arrangements are in place to allow Directors to include items in the agenda for regular Board meetings. Agendas and accompanying Board papers are circulated with sufficient time to allow the Directors to prepare before meetings. The Chairman takes the lead to ensure that the Board acts in the best interests of the Company, that there is effective communication with the shareholders and that their views are communicated to the Board as a whole. Board decisions are made by vote at Board meetings and supplemented by the circulation of written resolutions between Board meetings. Minutes of Board meetings are taken by the Company Secretary and, together with any supporting papers, are made available to all Directors. The minutes record the matters considered by the Board, the decisions reached, and any concerns raised or dissenting views expressed by Directors. Draft and final versions of the minutes are sent to all Directors for their comment and records respectively. Board meetings are structured so as to encourage open discussion, frank debate and active participation by Directors in meetings. Directors meet at least once annually to discuss the Company’s strategy, including investment and divestment plans and other strategic initiatives. The strategy session also serves as a platform for raising new initiatives and ideas. The Board is provided with such information and explanations as are necessary to enable Directors to make an informed assessment of the financial and other information put before the Board. Queries raised by Directors are answered fully and promptly. When necessary, the Independent Non-Executive Directors meet privately to discuss matters which are their specific responsibility. The Chairman meets at least annually with the Independent Non-Executive Directors without the presence of other Directors. 1 2 3 4 10 12 4 2 6 8 0 LISTED COMPANY DIRECTORSHIP(S) Number of Companies Number of Director(s)