OTHER LISTED COMPANY DIRECTORSHIPS 2 Number of Companies 1 0 0 2 4 6 8 Number of Directors Details of Directors’ other appointments are shown in Board decisions are made by vote at Board meetings and their biographies in the section of this annual report supplemented by the circulation of written resolutions headed Directors and Officers. between Board meetings. Board Processes Minutes of Board meetings are taken by the Company All committees of the Board follow the same processes Secretary and, together with any supporting papers, are as the full Board. made available to all Directors. The minutes record the matters considered by the Board, the decisions reached, The dates of the 2022 Board meetings were determined and any concerns raised or dissenting views expressed by in 2021 and any amendments to this schedule were Directors. Draft and final versions of the minutes are sent to notified to Directors at least 14 days before regular all Directors for their comment and records respectively. meetings. Appropriate arrangements are in place to Board meetings are structured so as to encourage open allow Directors to include items in the agenda for regular discussion, frank debate and active participation by Board meetings. Directors in meetings. The Board met seven times in 2022, including two A typical Board meeting would consist of: strategy sessions. The attendance of individual Directors at meetings of the Board and its committees is set out in • review of the health and safety performance the table on page 96. Attendance at Board meetings was • review of the operating environment for the business 100%. All Directors attended Board meetings in person and of the most recent financial results and outlook or through electronic means of communication during • review of the development progress of new investments the year. • review and discussion of longer term financial plans, Agendas and accompanying Board papers are circulated including a discussion of capital allocation and with sufficient time to allow the Directors to prepare investment plans before meetings. • presentation of papers to support decisions requiring Board approval The Chairman takes the lead to ensure that the Board • an update on sustainability and ESG matters acts in the best interests of the Company, that there is • an update of legal and compliance matters for the effective communication with the shareholders and that Board’s consideration their views are communicated to the Board as a whole. • any declarations of interest 95 SWIRE PROPERTIES ANNUAL REPORT 2022