Appendix E Engaging an Agent or a Consultant Control guideline Relevant Persons should take all reasonable steps to ensure that agents or consultants have fully complied or will comply with applicable anti-corruption laws to which they are subject and to appropriately encourage them to adhere to the general principles as set out in the Swire Properties Code of Conduct. Procedures 1. To the extent practicable, invite two to three potential service providers to submit proposals or quotations. 2. Prior to engaging service providers, meet with potential candidates and clearly communicate to them the Swire Properties Supplier Code of Conduct and operating principles. The service providers will need to complete and sign a questionnaire so as to ensure their compliance with the Swire Properties Supplier Code of Conduct. 3. Review their “Terms of Service” and check their current and former client references. 4. Wherever possible, a reasonable assessment of the background of service providers should be carried out, including industry experience, credit check and history of legal proceedings. 5. Obtain approval from the designated management personnel when the suitable service provider is selected before signing the relevant contract. 6. Where appropriate, adhere to Section 4 “Management of Consultants” of the Swire Properties Project Manual. 7. Direct appointments may be necessary in special circumstances and in such cases, prior written approval from the relevant Head of Department should be obtained.